How to implement a Management System Standard in your Organization?
Implementing a Management system (Example: ISO 9001, ISO 14001, ISO 45001. ISO 50001, API Spec Q1, API Spec Q2, API Monogram License, IATF 16949, AS 9100 etc., into a business is not always a simple task. Here are some key guidelines to getting a Management System implementation started.
- Creating a Management System requires input from employees at all levels of an organization, starting with Top management. Their firm commitment to change and improvement is vital to the success of system implementation. After securing the support of top management, you should follow these key steps to implement a quality management system.
- Analyze your business by breaking it down into key areas. These will often be areas that are crucial to your customers’ satisfaction. Senior staff should determine the needs of the business and design the system around these.
- Plan your approach by deciding which resources you need and discussing the effectiveness of existing processes with staff. Conduct a gap analysis to determine what the current processes are and how they need to change. Assemble your team and develop an implementation plan. Example: Create a Master Gantt Chart | Project implementation plan for implementation.
- Inform and train employees. Decide if new processes are necessary and tell staff about them. Provide training and explain how the new system will benefit both staff and customers.
- Consider supporting documentation, such as quality policies, procedures, training materials, work instructions, etc. Use version control documents to keep your documentation in order. If you are seeking certification, you will have to keep specific documentation to meet the requirements.
- Deploy the system and check that the processes are working. Give someone the responsibility for the system and ensure that proper procedures are followed. Set targets for how each process contributes to the success of business goals. Control, measure and monitor your outputs to ensure that they meet the expected quality levels.
- Review and revise processes where necessary. Schedule routine product or process audits to monitor compliance with policies and procedures, and any certification requirements. Continue to audit and review regularly to ensure continual improvement.
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